menu
Testimonials

FAQ

What travel and vehicle costs can I claim for as tax deductible expenses?

Vehicles owned by the business are capital items and tax relief is claimed as a capital allowance. Businesses can reclaim the VAT payable on the purchase of a van but not on a car.

You can claim the following costs for vehicles that are owned by the business:

  • vehicle insurance
  • repairs and servicing
  • fuel for business use
  • vehicle licence fees
  • breakdown cover

If you own the vehicle personally, you can’t claim for the above as a business expense.

You can claim the following for business and non-business vehicles when used for business purposes:

  • parking
  • business mileage – claims should be supported by an expense claim noting the reason for the travel and the number of business miles.

You can claim travel costs for:

  • hire charges
  • train, bus, air and taxi fares
  • overnight accommodation when travelling on business
  • food and drink on work journeys outside your normal commute. The more the journey resembles your normal pattern of work, the less likely you are to be able to claim the expenses without potentially incurring a personal benefit-in-kind
  • dinner and breakfast when staying overnight – reasonable costs and alcohol with a meal only.

You cannot claim

  • non-business mileage
  • non-business travel costs or travel costs not exclusively for work e.g. top up of travel card available for personal use.
  • speeding fines, parking tickets, non-payment of rail fares and other penalties
  • travel between home and a permanent place of work. Anywhere that you work at least once a week, on a long-term basis, is classed as a permanent place of work. You can have more than one permanent workplace
  • parking fines, speeding tickets, non-payment of rail fares and other penalties.

You can extend a business trip to do some shopping or sightseeing and still claim for the for the trip. As long as the primary purpose of the trip is business, you can still claim all the business-related costs. Make sure you keep proper records, notes and board minutes or conference materials to document the main reason for the trip and satisfy HMRC.

However, if you go on holiday and decide to do some business whilst there, you can’t claim for the cost of the business activity.

Do you still have questions? Get in touch with our accounts team to find out more about how they can help you.

Get in Touch








To find out how we use and protect your personal data, please read our privacy policy

Accounts services

We provide a comprehensive range of cost effective accounts services including accounting, bookkeeping and management information services. These are designed to supplement any internal resources or to be a fully outsourced solution. You will benefit…

Bookkeeping

An effective bookkeeping system is essential to the success of your business. WMT helps you make the most of this first vital step in your business management by combining our expertise and skills with the…

Management accounts

Management information plays a pivotal role in successfully managing your business and moving it forward. The WMT approach goes beyond data evaluation and focuses on value creation. You can choose to have monthly or quarterly…

Business consulting

Our business advice service provides you with guidance throughout the whole of your business’s lifecycle. We develop a deep understanding of your key business drivers, which enables us to provide advice and support at every…

Employee share schemes

Employee share schemes can help you recruit, retain, and incentivise employees by giving them a direct financial interest in the success of your company. Shares can be given as a reward for achieving performance goals…

Starting a business

Starting your own business is a truly exciting time. It takes a lot of courage and stamina to face financial risk and stay motivated in uncertain times. WMT business start-up team will help you get…

Corporate finance

With our extensive commercial experience and technical know-how, our corporate finance team are well-equipped to help you with your corporate transactions. Having established a deep understanding of your business needs and goals, we are able…

Top